Maintaining consistent and professional email signatures across your organization can be challenging, especially when dealing with a large number of users. Our Free Signature Manager for Gmail™ app provides a simple solution by allowing you to centrally manage, customize, and apply email signatures for everyone in your Google Workspace domain. This ensures that all outgoing communications reflect your brand's image, maintaining a polished and uniform appearance for both internal and external stakeholders.


This setup manual will guide you through the first installation and configuration of the Signature Manager App. We'll cover each step from accessing the Google Workspace Marketplace to managing permissions.


Follow the steps below for a smooth installation and setup experience, ensuring that your company's emails always make the right impression.


Step 1

Access Google Marketplace

Navigate to the Google Workspace Marketplace to start the installation of the Signature Manager App.

  • Make sure you have the correct permissions, which means Super Admin rights. If you can see the blue button “Admin install” you have the correct rights. If you have lower permissions, you will not be able to install the app.
  • Once located, click the Admin install button.




Step 2

Information about the app

In this step, you will be just shortly provided with basic information about the app and its permissions. Make sure to read the detailed information presented here and click Continue to proceed.

  • Note that the sentence "All users of the Google Workspace organization, organizational units or groups you select will have access to the app" refers to your ability to publish signatures to the whole organization, organizational units or groups, but only those with Super Admin rights on your Google Workspace will be able to actually publish the signatures. This is mostly likely only you, as the Admin who is stalling the app.
  • The installation process typically takes just a few seconds. Once you've completed the steps outlined above, the app will be ready for use..



Step 3

Granting access and selecting users

In this step, you are asked for two things:


1. Grant access

In the first section you are informed about the permissions and scopes the app needs for you to grant for its correct function. The app is asking for following permissions:



All these permissions are needed for the app to work accordingly. If you would like to know more about these permissions and scopes that we are asking you to grant to the app, please let us know we are happy to answer any related questions.


2. Select users

Choose who will be able to receive created signatures:

  • Everyone at your organization: Allows you to publish signatures to all users within your domain.
  • Certain groups or organizational units: Limits signature publishing to selected units or groups.


By this selection you are only choosing to which users the app will be able to publish signatures. This setting is not in any way connected to who will be able to access the app or create signatures.



If you choose "Everyone at your organization", you will be able to publish signatures to every user on your domain. You will still be able to select which users to Publish signature to inside the app. Once selected, agree with Terms & Conditions, Privacy Policy, and the Terms of Marketplace and proceed with "Finish", which is actually the last step in installing the app.




If you choose to pick certain groups or organizational units, agree with the Terms & Conditions, Privacy Policy, and the Terms of Marketplace and proceed with "Next".




You will see following window which enables you to select the groups or organizational units. Once selected, proceed with "Finish", which is actually the last step in installing the app.




Step 4

Locating the app

After installation, you will be informed that you can locate the app under the Apps Launcher icon in Google Workspace. This is just informational, proceed with "Next".

In the next window, you will be asked to complete the "required additional setup". In the case of our app it means only to sign up. It is not mandatory step at this moment, so you can click "Done". You can always sign up into the app via the Apps Launcher or the the sign-up link: https://signature-manager.revolgy.com/login.


If you want to sign up into the app immediately, click on "Complete additional setup now" and it will open following link, where you can easily sign up: https://signature-manager.revolgy.com/login. You will sign up using the Google Single sign-on, where you don't need any additional passwords etc. Then proceed with "Done".



Step 5

Managing the installed app

Once the installation and configuration are complete, you can verify the app's presence and manage its settings in the GWS Admin console.

  • Go to the Google Admin Console.
  • Under Apps > Google Workspace Marketplace Apps > Apps list, you will see Free Signature Manager for Gmail™ listed among the installed apps.
  • This is where you can manage access of the app, view granted permissions, and adjust settings for your organizational units or groups as mentioned in step 3 in this manual.


Step 6

Go to the app and create signatures!

Anytime you are going to sing up into the app, use the App launcher or the app link https://signature-manager.revolgy.com/login. Once logged in, be sure to check our user manual for the app.