Getting started

To start using the Free Signature Manager, you need to access the official Google Marketplace and sing in while allowing the app to the accesses it needs for its function. To do so, you need to be a Google Workspace Super Admin for the domain you want to manage the signatures.


After installing, you will be transferred to a dedicated page with a Google SSO. Just simpy click to “Sign in with Google” and if all checks, you will be signed in into the application.



Dashboard explained

Once signed in, you will see the app dashboard. You can click following:

  • Support - Redirects you to our Contact us pagepage for any assistance.
  • Logout - Logs you out of the application.
  • Add signature - Takes you to the signature creation page. You can choose from a Template or enter HTML.


Creating a signature

For detailed instructions on creating a signature, check our comprehensive manuals:


These guides cover everything, from designing the signature to selecting users and testing the final result.


Publishing a signature

Once you’ve created a signature, click "Publish" to apply it to your selected users. This process may take a few minutes, depending on the number of users. Once the signature has been applied, you will receive a confirmation email with a list of user emails that got the signature.


The app works by first scanning the user and removing signatures if they were created by the app. Once removed, it adds a new signature. This whole action takes a few minutes at most.


Please be aware that if you don't select any specific users, the tool publishes the signature to all users on your primary and secondary domains.


To see the new signature in Gmail, you need to reload it. You can log out and log back in, or simply open Gmail in a new browser window.


Creating multiple signatures

You can create and manage multiple signatures within the app. Just be sure to assign the correct users to each signature to avoid conflicts or overwriting.


Updating published signature

If you need to update a previously published signature, follow these steps:

  1. Navigate to the signature’s details page.
  2. Make the necessary changes to the signature.
  3. Click "Unpublish" to remove the current signature from users' emails.
  4. Once you receive confirmation that the signature has been successfully unpublished, click "Publish" to apply the updated version.


This step is best done outside of business hours, as there may be a small window of a few minutes at most when users may be without a signature.


Unpublishing a signature

If you want to remove a signature from your users, simply unpublish it. This will delete the signature from the emails of the users it was applied to.


Deleting a signature

Before deleting a signature, make sure to unpublish it first. Once the signature is unpublished, you can safely delete it from the app, and it will be removed from your dashboard.